Use of Categories in the new Outlook for Mac: search in the category list and server-side rules
Categories are a useful way to tag emails in the Inbox by topic. They make it easier to group and find messages later, without having to move emails manually into topic-specific folders.
However, when many categories have been created, assigning one to a message becomes inconvenient: the category list can be difficult to navigate, and I cannot search within the Categories menu. A search field in that menu would make it much easier to find and apply the right category.
I also have a question about rules. In our company environment, Outlook connects to on-premises services, and server-side rules are important because they continue to run when I work from home without a VPN. In my experience, I cannot create a server-side rule that assigns a category. As a result, a rule that uses categories appears to run only when Outlook is open and connected.
Could category assignment be added as an option for server-side rules in the new Outlook for Mac? And could a search function be added to the category picker?
It would also be helpful to know whether these limitations depend on the Outlook version or the mailbox/server configuration.